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Table of Contents (Online Help)

Group Clients

Loan performer provides the users with the opportunity to adopt and use the group lending methodology where low income clients without adequate collateral required for individual lending can borrow as a group or members in a group.

To add a new group client to the database, you have to enter the required information obtained either directly from the client, in this case probably a group leader, or transferred from a Group Client Data-Entry Form.

How to add Group ClientsTo configure loans you go to Clients\Group Clients and a screen like the one below shows up:

Please note that the yellow fields in Loan Performer - are compulsory fields. You can not Save without this information.

• Branch: This is the code of a branch of your organization to which the client belongs, e.g., "TA". If there are no branches, it is the code of your organization. The branch codes are not modifiable and are assigned to the organization at licensing.

• Please note unless you have a corporate license or a license for a centralized administration of data (data from all branches maintained in one database), your choice would be limited to only one branch code. In the demo version of Loan Performer the branch code is the abbreviation DB (Demonstration Branch).
  

• Reg. Code (Registration Code): The program automatically chronologically assigns a new registration code to every new client, e.g., "000001". The clients registration number will therefore be, "KA/000001" which is a combination of a branch code and the reg. code of six (6) digits. This means that the maximum number of individual clients that can be registered is 999999.
• Send to word: Click the "Send to Word" button and select the directory to where the word document containing the client registration details will be saved. This path should have been created under System/Configuration/Register Part 2.
• Approved by: The name of the person logged in will appear in this field also as the approving person e.g. "Performer".
• Approval date: The date the client was approved will appear here e.g. "18/10/2019".

Please note unless you have a corporate license or a license for a centralized administration of data (data from all branches maintained in one database), your choice would be limited to only one branch code contained in the organisation license e.g. KA.

You can modify the serial number at the entry of a new client. In this case, Loan Performer will check if the specified number has not been previously used for the same type of client. If not, it will allow you to proceed.

Please, remember, an account number of a closed account can never be assigned to a new client. New clients must always get new registration and account numbers. 

Please note that after saving a client, you can no longer modify the branch code, registration and savings account number of this client. Please enter the data carefully and always make sure it is correct!

• Name: This is the name under which the group is registered with your organization. You can enter here a name up to 40 characters long. 
• Registration Date: This is the date when you register a group as your client. It is a compulsory field, and the date entered here should precede any transactions with the group.
• Client Exists: When entering a new client, you can always check if the group with similar characteristics does not already exist in your database.
• Retrieve: Click on the Retrieve command button and choose the group client for whom you wish to edit the data
• Group can buy shares: Tick this checkbox if the group is allowed to own shares in the organisation. If this checkbox is not ticked, the group will not be able to purchase or sell shares to the company.
• Clients exists: When entering a new group, you can always check if the group with similar characteristics does not already exist in your database. 
• Reference Number: This could be a number or a code  used in your administration to identify the client in addition to the registration code given by Loan Performer e.g. client's file or reference number like "REF00000004". You can successfully utilize this field if the numbering you use does not match the way Loan Performer does it. The width and the format of this number can be set at the menu System/Configuration/Register Part 1 and can be made compulsory at System/Configuration/Register Part 2 menu. 

• Statistics Number: This is just a number that you may use for your statistical purposes. The width and the format of this number can be set at the menu System/Configuration/Register Part 1 and it can be made unique and/or compulsory at System/Configuration/Register Part 2. You can as well overwrite this label and give it another purpose at System/Configuration/Define labels menu.

• Documents: The formats of all ID documents acceptable in your institution should first be defined under menu Support Files/Identity Documents. Select a member from the group membership tab then Click on this button and in the screen that follows you can select and enter the details of the document ID for a specific member as seen below after which you click return, to the main screen and click on "Save"

  

• Group membership: Click on this button to add group members to the group, you can then use the dropdown to select which member can sign to transact for the group by ticking "May sign" against that name.

• Board members: These are usually the group executive charged with the responsibility of the day to day running of the group.

• Group meetings: LPF allows you to enter designated schedule of the group meetings i.e the meeting days, time and frequency of meetings.

• Signatures needed for withdrawals: Indicate the number of persons who have to sign before a savings withdrawal can be effected. LPF will not allow a transaction to pass if the number isn't equal in the request to withdraw. This is a control measure.

• External Files: These are documents that may be required to facilitate the loan application process. For them to appear in the drop down menu, they need to have been entered under System/ Configuration/Loan products settings/Contracts for the selected loan product. For those documents which are compulsory, the option Compulsory must be ticked otherwise the following message appears at loan application

• Print group members report: Click on the print report to view or generate a report that gives the details of all group members as one below:

  

• To modify or delete clients' data, open the Group Clients screen and click on the Retrieve command button. 
• After you finished entering client's information, press the Save command button.

Please note: It is not possible to delete a group, which had paid registration fees! You can only end the group's registration on the Other Details page. The group will no longer be considered as your current (active) client in the reports and you will not be able to enter a loan application for it after the end of the registration.

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